Plan Engagement 2018-19
The Campus Master Plan included a number of community consultation activities, allowing stakeholders, such as faculty, support staff and students, to provide valuable input on the current and future use of the facilities. Here is a summary of the major consultation activities (in alphabetical order):
Accessibility at VCC Workshop
A workshop was held around the theme of accessibility on both campuses. Through an accessibility lens, participants discussed the sense of arrival, the experience of moving through campus, and accessing student services.
Throughout the project, check-ins were held with the Board of Governors, the Foundation Board, the Ministry of Advanced Education and the City of Vancouver to keep them up to date with the process.
The goal of these events were to both raise awareness of the campus planning process and to solicit feedback on a variety of topics to help to inform the development of vision and objectives for the Campus Master Plan. The event was a large come-and-go/drop-in format, with a series of presentation boards that displayed preliminary background research. The boards were organized into four overarching themes: built form, mobility, open space, and evolving education.
Indigenizing VCC Workshop
In addition to sessions with the Indigenous Education and Community Engagement department, a workshop was held around the meaningful incorporation of Indigenous cultural values into the campuses. Indigenous representation from VCC’s Aboriginal Advisory committee, VCC’s Board of Governors, VCC’s students and VCC’s Elders were in attendance.
Mobile booths were situated in high visibility locations around campus, providing the opportunity for passersby to learn about the process and offer preliminary input on two interactive panels.
Several breakfast sessions were held for external stakeholders to keep them up to date on the process and to solicit their feedback on how VCC could better connect to their surrounding context. These sessions also explored opportunities for partnership.
A series of individual and small-group stakeholder interviews were undertaken throughout the planning process. These interviews provided stakeholders with the opportunity to learn about the process and share input on priorities, issues, challenges, and opportunities for both the campus plan and the campus planning process.
SUVCC Update Sessions
A pizza party was held with the SUVCC to update them on the project and solicit feedback on the big moves of the Campus Master Plan. One-on-One Meetings Throughout the whole project, countless one-on-one meetings were held to gather input, uncover additional information or provide updates on the project.
As part of the campus planning process, a Thoughtexchange platform was launched to engage with the broader VCC community.
Thoughtexchange is interactive online engagement tool that allows individuals to contribute ideas quickly and confidentially. VCC community members were directed to Thoughtexchange at both Ideas Fairs, as well as online through the Campus Master Plan website.
Once an idea was contributed, it was rated by others on a five-star scale, where higher rated ideas are listed as “Top Thoughts” and are listed first on the landing page. Similarly, “Hot Topics” are thoughts considered to be interesting or engaging to different groups of participants.
A "hot-dot" exercise was conducted during the lunch hour at the Downtown Campus during VCC Days. The event was positioned to ‘capture’ VCC staff while in the lunch line and was in a high visibility location. Participants were offered the opportunity to locate 5 ‘hot-dots’ in any distribution they chose among a series of “priorities” such as health and wellness, enhanced and flexible learning spaces, sustainability leadership and connecting to our surrounding community.