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Curriculum/Educational/Institutional Materials Created within the College Procedures
Procedures Number: 513
Procedures Effective Date: September 6, 2023
Approval Body: Board EdCo Advice
Sponsor: VP Academic
Procedures
- Prior to starting an assignment or project that will produce materials, copyright ownership will be established by means of a written agreement between the College and the employee(s), and the appropriate bargaining unit when applicable, especially when there is uncertainty around who owns copyright
- As appropriate, employee(s) will contact the Coordinator, Copyright to initiate discussions around copyright ownership.
- The Executive Director, Finance and Chief Financial Officer or delegate will represent the College in reaching an agreement. The Coordinator, Copyright is notified about the negotiations.
- Copyright agreements between the College and employee(s) will be kept on file in the office of the Executive Director, Finance and Chief Financial Officer. A copy of agreements will be sent to the Coordinator, Copyright.
- For print or digital materials that will be sold through the College Bookstore, the College and employee(s) will reach an agreement regarding the distribution of royalties.
- For works that will be published as Open Access Resources and/or with Creative Commons Licensing, the agreement will outline copyright ownership.
- It is the responsibility of employees to ensure that the materials they create are copyright compliant.
- The Coordinator, Copyright will offer copyright support to College employees who produce materials, including guidance on copyright compliance, ownership and open source licensing.
- For works that will be published in-print or digitally, and as appropriate, the Coordinator, Copyright will review the material for copyright compliance.
- For works that contain Indigenous knowledge, there will be a written agreement among the College, Dean of Indigenous Initiatives, and the author, which respects article #31 of the UN Declaration of the Rights of Indigenous Peoples.
See related policy 513