Use of College Supplies, Products, Services, and Facilities Policy

This policy lays out the terms under which all Vancouver Community College (VCC; the College) employees and students can use College supplies, products, services, and facilities. 

VCC must administer its supplies, products, services, and facilities in a way that both maximizes their academic utility and enhances VCC's long-term financial viability.

VCC must ensure that College supplies, products, services, and facilities are administered in a fair and consistent manner across all VCC departments.

1. VCC employees/students cannot use VCC supplies, products, or services free-of-charge for personal consumption or for personal professional purposes.


2. VCC products/services must not be provided free-of-charge to another VCC employee or student. VCC products/services may occasionally be provided free-of-charge to employees or students at college-sanctioned events or for special reasons approved by the Vice President Administration & CFO.


3. VCC employees/students cannot use VCC facilities/equipment free-of-charge for personal purposes or for personal professional purposes. 


4. VCC employees cannot barter or exchange VCC products/services with other employees or outside third parties.


5. VCC employees cannot access for personal purposes discounts or other purchasing arrangements established through any VCC procurement agreements for supplies, products, services or facilities.

Facilities

refers to any physical facilities or space owned by VCC.

Personal professional purposes:

refers to employment or business activities not associated with duties related to the College.

Products

refers to finished VCC products intended for public purchase or consumption (examples include, but are not limited to, food and baked goods).

Senior Management

refers to Dean/Director/Vice President/President.

Services

refers to VCC services intended for public consumption (examples include, but are not limited to, massages, manicures, pedicures, vehicle servicing, blood pressure monitoring, and dental care).

Supplies

refers to stocks of material, resources or tools (generally, though not always, purchased wholesale) that are used to generate services or finished products (examples include, but are not limited to, food supplies, hair supplies, spa supplies, dental supplies, and automotive tools).

• Department Event Form (login required)

• Establishing Discount Rates for VCC Employees and/or Students (113)
• Rental of College Facilities (140)
• Space Allocation and Room Booking (141)
• Standards of Employee Conduct & Conflict of Interest (202)